Winter offers some fantastic opportunities for events, many of which will, of course, occur during December with a particularly large number themed around Christmas. If you are looking to organize a winter event, particularly an outdoor one, then you will need to ensure that you plan thoroughly. There are some considerations that you will need to bear in mind that are not present during events at other times of the year.
Provide shelter
Whilst there is no guarantee of the weather at any time of year in the UK, it can be particularly unpredictable in the winter. This means that it can be a good idea to ensure that your outdoor event offers some form of shelter where guests can take cover if the heavens suddenly open. A marquee, which will offer a temporary roof, can be a good addition to any outdoor event. However, it is important to consider the number of guests who will be attending the event to ensure that you hire the most appropriate size of marquee.
Toilets
It must be without saying that toilets are crucial on any occasion, whether it’s far interior or out. If your event is outdoors then you may want to hire bathroom and washroom centers to house your visitors. There are many various factors that you’ll want to think about on the subject of hiring toilet centers. The first of which is making sure that you have the proper quantity of toilets for the number of visitors who might be attending your event. A reputable hire company like SRP HireSolutions will be able to help you work out the numbers. It is also worth talking through your options with your hire company because there are a range of different toilet facilities that are available to hire, and you will also need to consider where they will be sited at your event and also whether you will need to have access to a power source to use them.
Don’t forget to think about any disabled guests who might be attending your event to make it as accessible as possible. Portable toilets are usually available to hire as a separate unit.
Power
If your event is an outdoor one that will be located somewhere that you will not have easy access to power, then it is very important to consider hiring a generator. You will need this for your portable bathrooms, and any heating or lighting that you can require all through your event. Remember that it can get dark very quickly inside the iciness, so you may also want lights pretty early on in the afternoon. If your event is Christmas-themed, then you may have a tree or Christmas lights or both that will need power. They can also be a good option for an indoor winter event as a backup power source.
Before you commit to hiring a generator for your winter event, check out the hire company’s policy. If the generator develops an issue whilst it is on site it is important to know that they will try to repair it on site for you. If this is not possible, you need to have confidence they will provide an alternative generator to ensure that your event can still go ahead.
Consider underfoot
One final thing that you may need to consider with any outdoor winter event, is the ground underfoot. If your event is taking place in a courtyard or other area where the ground is sturdy then there should be no problem. If, however, it is taking place on grass, then it could be damp, cold and muddy underfoot. It can be a good idea to look into outdoor matting that can be placed on the grass to make it safer and easier for your guests to get around.
