When you run a business that includes service and repairs, your internal processes can often become complicated and unwieldy. The challenges grow exponentially when you operate both a brick-and-mortar and an online business. Some customers may fill out service orders in your store while others send an email. Keeping track of all the details may seem impossible. Fortunately, as technology has progressed, you can now rely on new tools and software to help you manage these tasks. Read on to discover how technology has changed service and repairs.
Automated Email and Text Reminders
Technology has made it possible to automate email and text reminders about service and repairs sent out to your customers. You no longer have to set aside time to sift through your excel sheets and send one email out at a time. Manually tracking regular service dates almost always results in missing out on an order here and there. Over time, this leads to lower service sales and a reduction in customer satisfaction and loyalty.
If you’re in an industry that sees a high number of service and repairs work orders, then automating your emails and reminders can impact your sales in a positive way. You can even explore POS systems that include automation alongside inventory management and a sales platform. For example, choosing a comprehensive jewelry store management software will allow you to keep all of your product and customer data in one convenient place.
Centralized Service Order Tracking
Tracking service orders don’t have to eat up your time anymore thanks to software solutions that make it possible to organize and manage these orders in one centralized place. Over the years, a huge array of companies have entered the tech scene to address the needs of business owners, and creating centralized and easy-to-use programs has been at the top of their priority list.
Whether you request a customized platform or work with an established and trusted product, you’ll see a significant difference in your business processes right away. From increased transparency to accurate predictions of how long a service or repair order will take, both you and your customers will benefit from using a system that makes tracking a breeze.
Live Chat and Online User Manuals
The invention of live chat and the use of online user manuals have made it easier than ever for you to create positive relationships with your customers during the process of service and repairs. You are probably used to fielding hundreds of questions and concerns about repairs and service orders, from how to identify that it’s time for a service order to the time it takes to finish a repair. Now, you can rely on a small team to communicate with customers on live chat when they have any concerns with these processes.
As you develop your online business, you may want to consider investing in a live chat option for your customers. Having access to a customer service agent in a live chat increases the chances that your agent will answer a query correctly and on time. You can also create an online FAQ or encyclopedia of blog posts and informative articles that help customers navigate their questions about service and repairs.
Simplified Work Order Tools
If you’re worried that getting your staff trained on new technology will be more of a hassle than it’s worth, you’ll be relieved to know that most digital work order tools are simple and intuitive to use. In fact, digital versions of the same processes that you use in a brick-and-mortar business are likely far easier to use and can help increase efficiency and accuracy.
Consider the fact that digital tools for creating, tracking, and reporting work orders will likely have self-auditing as a built-in function. Relying on software to find and correct mistakes reduces instances of human error, which ultimately benefits your business. You can also use robust data protocols to help you understand yearly trends in service and repairs. This means you’ll have the tools you need to make informed decisions about key strategies such as marketing.
You might think that technology moves too quickly for you to grasp any of the benefits for your business. While you shouldn’t jump at the first software solution you come across, you can find simple and powerful tools that help you manage service and repairs more effectively than ever before.