If you are heading a party planning committee for your company, you are in for a lot of fun. You also have to be ready to put in a lot of work to ensure that the event is a success. Party planning is not easy, even with hundreds of ideas you may have. To make the ideas come to life is where the work begins. However, if you have a system and are organized with your preparations, it does not have to be such an overwhelming task.
Here are some useful tips to help you plan and carry out a successful company party you can be proud of.
Pick out your team
Before anything else, you should pick out the members of your committee. You will find it challenging to handle the preparations by yourself. Your team members will be there to assist you in every aspect of the party planning. Delegate responsibilities to each one. Have a team member handle the catering, another one the venue, and so on. By doing this, you can be sure that someone is on top of every detail and nothing is missed out. Discuss ideas with them and have them offer suggestions too. As the head, you will still need to supervise what goes on, but you know who to talk to for every part of the planning.
Decide on the budget
The budget is the most crucial factor in party planning. You will need to allocate specific amounts for the venue, food, entertainment, etc. Without a specific budget in mind, there is no way to ensure the success of the party. On the other hand, knowing what you can spend allows you and your team to make the best decisions and work around the amount you have allocated. Negotiations are also possible for venues and entertainment if you know what you have.
Decide on a theme
Party themes make it much easier to plan where you should hold the party, what dishes you can serve, the kind of entertainment you will provide, and many more. It is also more exciting for guests looking forward to getting dressed for the party depending on the theme. Whether you decide to hold a luau party or go for a carnival theme with fairground hire to set the atmosphere, a themed party will always be unique and memorable.
Have a professional photographer available
A party will be even more memorable for guests when a professional photographer is around to capture the event. While people carry their cell phones around to take photos, nothing beats pictures taken by someone who knows his business. This ensures quality photographs that your guests will thank you for.
Bring in entertainment
A party without entertainment can be boring. This is not how you want it to turn out. If you have decided on a theme party, it will be simple to find suitable entertainment that complements the party motif. Hire a band, bring in a DJ, or enlist a stand-up comedian to keep your guests entertained. Ensure that you have piped-in music too during the breaks of entertainers.
Once you have ironed out every detail with your team, you can enjoy the rest of the night with guests and be confident that your company party is a winner.